Executive Assistant & Office Manager

About the role

We are looking for an experienced Executive Assistant & Office Manager to support the Chief Operating Officer and oversee the day‑to‑day operations of our Melbourne corporate office. The role combines high‑level executive assistance with responsibility for office facilities, procurement and stakeholder coordination in a fast‑paced environment.

Key responsibilities

• Manage the COO’s calendar, inbox, travel arrangements and expense reporting.
• Prepare executive reports, presentations, governance documents and board papers.
• Coordinate stakeholder engagement, schedule and facilitate meetings with internal and external partners.
• Oversee office operations, facilities, procurement and contractor management for the Melbourne office.
• Support onboarding, off‑boarding, events and business initiatives in collaboration with the wider Executive Assistant team.
• Maintain confidentiality, professionalism and high service standards while juggling multiple priorities.

Required profile

• Significant experience supporting senior executives or C‑suite leaders.
• Proven ability to manage executive priorities in a complex corporate setting.
• Experience preparing reports, presentations and board‑level documentation.
• Exceptional organisational, planning and stakeholder‑management capabilities.
• Proactive, solutions‑focused attitude with strong emotional intelligence and discretion.

Required skills

• Advanced Microsoft Word
• Advanced Microsoft PowerPoint
• Advanced Microsoft Excel
• Proficient use of Microsoft Office suite

What we offer

• Opportunities to work closely with senior executive leaders.
• Career development within a global organisation.
• Flexible benefits supporting wellbeing and growth.
• Collaborative Executive Assistant community.
• Exposure to strategic projects and business initiatives.
• Learning and development programmes.