Executive Assistant & Junior Sales Coordinator

About the role

Pro Light & Sound, one of Melbourne's leading end-to-end event production companies, is looking for an Executive Assistant and Junior Sales Coordinator to join its Cheltenham office. The role works directly alongside the Managing Director: keeping the director organised while supporting the sales side of event production, from enquiry through to job delivery. It is a hybrid position.

Key responsibilities

• Triage the director's emails and coordinate the calendar.
• Attend site visits and client meetings alongside the director.
• Support new enquiries and keep jobs in the pipeline on track.
• Follow up on quotes and outstanding jobs, keeping clients and the internal team informed.
• Handle day-to-day admin and flag items needing the director's input.
• Help prepare proposals and client-facing documents.
• Act as a point of contact for clients and suppliers.
• As the company grows, take on more of the production management and sales process, from enquiry through to post-sale.

Required profile

• 2+ years in events, in coordination, admin or junior sales.
• Self-driven and organised, able to chase follow-ups without being told.
• Comfortable juggling several tasks at once.
• Eager to build a career in event production management.
• Confident with clients by email, on the phone or on site.
• Full-time, based at the Cheltenham office.