Executive Assistant

About the role

HOBAN Recruitment is seeking an experienced Executive Assistant to support senior leadership at a major distribution centre in Yatala. The role suits an organised, proactive administration professional who enjoys managing competing priorities and keeping a busy executive office running smoothly. It is a casual on-hire position with an 8am start time (some flexibility) and immediate start available.

Key responsibilities

• Provide high-level administrative and organisational support to senior leadership
• Manage complex calendars, appointments and meeting schedules
• Coordinate meetings, including agendas, papers, minutes and follow-up actions
• Organise travel, accommodation and itineraries
• Prepare correspondence, reports, presentations and briefing materials
• Monitor emails, deadlines and priority actions
• Process expenses, purchase orders and administrative documentation
• Liaise with internal teams, customers, suppliers and senior stakeholders
• Assist with site events, leadership meetings and business activities
• Maintain confidential records and identify ways to improve administrative processes

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator
• Demonstrated experience supporting senior managers or executives
• Ability to manage changing priorities and work under pressure
• Professional judgement, confidentiality and a proactive, solutions-focused attitude
• Experience in logistics, warehousing, manufacturing, engineering, construction, mining or another operational environment is highly regarded

Required skills

• Calendar, meeting and travel coordination
• Excellent written and verbal communication
• Advanced Microsoft Office, especially Outlook, Word, Excel, PowerPoint and Teams

What we offer

• Pay of $38-$45 per hour plus 12% superannuation
• A professional, collaborative environment with a varied role and stakeholder exposure
• Convenient Yatala location accessible from Brisbane and the Gold Coast
• Support throughout the recruitment process from the HOBAN consultant