Executive Assistant

About the role

A growing organisation is looking for an experienced Executive Assistant to provide high-level support to its Founder and leadership team. This is a highly visible, fast-paced role in which the assistant acts as a trusted partner to senior stakeholders, manages priorities and keeps day-to-day operations running smoothly. The position is full-time and permanent, based in Melbourne with a hybrid arrangement of 2-3 days per week in the office.

Key responsibilities

• Provide high-level executive and administrative support to the Founder and leadership team.
• Manage complex calendars, meetings, scheduling and competing priorities, and act as a gatekeeper to prioritise requests.
• Coordinate domestic and international travel, accommodation, itineraries and logistics.
• Organise meetings, prepare agendas, manage documentation and track follow-up actions.
• Act as a key liaison for internal and external stakeholders.
• Support conference, event and exhibition planning and execution.
• Prepare presentations, PowerPoint decks, reports and business documents.
• Coordinate office and operational activities across the wider team and track key actions and deliverables.
• Maintain operational continuity when senior leaders are travelling or unavailable.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or similar senior support professional.
• Demonstrated experience supporting a Founder, CEO, entrepreneur or senior executive.
• Exceptional organisational, coordination and diary management skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management, communication and relationship-building skills.
• Professional, personable and confident with stakeholders at all levels.
• Highly proactive, resourceful and able to work independently.
• Comfortable providing structure, managing expectations and pushing back when necessary.
• Experience in healthcare, life sciences, professional services, banking or other high-performance environments is advantageous but not essential.

Required skills

• Advanced Microsoft Office skills, particularly PowerPoint.
• Calendar and diary management.

To apply, use the Apply button on the advert or contact the recruiter at Planet Pharma.