Executive Assistant

About the role

The Minderoo Foundation is seeking a proactive Executive Assistant to support the Executive Director of Impact Missions. This role is pivotal in ensuring smooth operations, allowing senior leaders to focus on high‑impact initiatives.

Key responsibilities

• Manage the Executive Director’s inbox, diary and correspondence, prioritising and actioning items efficiently.
• Coordinate complex domestic and international travel arrangements.
• Provide executive, administrative and operational support to the Executive Director and the Impact Missions leadership team.
• Monitor budgets, process financial transactions and assist with forecasting and reporting.
• Organise team meetings, track actions and fulfil reporting requirements.
• Research, investigate and follow up on matters on behalf of the Executive Director with sound judgement.
• Support priority initiatives, events and high‑profile activities as needed.
• Build strong working relationships across Minderoo and foster a collaborative culture.

Required profile

• Highly organised and proactive professional thriving in a fast‑paced environment.
• Ability to manage competing priorities, anticipate needs and work autonomously.
• Exceptional attention to detail and strong interpersonal skills.
• Comfort handling sensitive and complex matters with discretion.

Required skills

• Proven experience as an Executive Assistant, Senior Administrator or similar support role in a complex organisation.
• Advanced proficiency in Microsoft Office Suite – Outlook, Teams, SharePoint, Excel and PowerPoint.