Executive Assistant

About the role

The Executive Assistant will support the COO & Corporate Services Manager for the APAC region at Lightsource bp. Based in the Sydney office, this role ensures smooth operation of the Australia and New Zealand sites, handling high‑level administrative tasks, event coordination and workplace management.

Key responsibilities

• Manage the COO’s diary, appointments and travel arrangements, aligning priorities across the APAC region.
• Prepare confidential documentation, reconcile expenses and support meeting governance for the APAC leadership team.
• Coordinate regional leadership events, off‑sites, town halls and corporate functions, handling budgets, logistics and supplier relationships.
• Oversee workplace operations in Australia and New Zealand, including facilities management, office moves, seating plans and business continuity.
• Act as the first point of contact for visitors to the Sydney office and manage relationships with landlords, vendors and service providers.
• Own travel governance and compliance, working with travel management companies to achieve cost savings.
• Manage operational budgets for travel, events and office services, monitoring expenditure.
• Support health, safety and security initiatives, as well as onboarding and off‑boarding processes.

Required profile

• Proven experience as an Executive Assistant supporting senior executives.
• Background in travel and events management, including budget oversight.
• Experience managing office operations, facilities and vendor relationships across multiple locations.
• Demonstrated ability to coordinate leadership off‑sites and cross‑functional projects.

Required skills