Executive Assistant

About the role

We are seeking an experienced Executive Assistant to support two Executive General Managers within our People, Performance & Reputation unit. Based in Darling Park 2, Sydney, you will work closely with senior leaders, handling confidential matters and ensuring smooth day‑to‑day operations.

Key responsibilities

• Provide proactive, high‑quality executive support, including diary management, agenda setting and meeting preparation.
• Coordinate meetings and team events, handling logistics such as room bookings, technology setup and catering.
• Prepare agendas, capture accurate minutes and drive follow‑up on action items.
• Manage the cadence of Board, Board Committee, Group Leadership Team and Leadership Team meetings, ensuring all deadlines are met.
• Oversee creation, quality control and timely submission of Board and executive management papers.
• Arrange travel itineraries, including flights, accommodation and visas, with a focus on efficiency.
• Maintain highly confidential filing systems using platforms such as OneNote.
• Support trans‑Tasman team events, onboarding of new members and contribute to a high‑performance team culture.

Required profile

• Strong time‑management skills and ability to thrive in a fast‑paced environment.
• Extensive experience providing executive support to senior leadership.
• Solid business acumen with sound judgement and quick decision‑making.
• Exceptional communication and interpersonal abilities.
• Proactive mindset with confidence to anticipate needs and set boundaries.
• Flexibility and adaptability to manage competing priorities.

Required skills

• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft OneNote (Microsoft Office suite).