Executive Assistant

About the role

We are seeking a highly organised and proactive Executive Assistant to support two senior leaders within our Sydney team. This fast‑paced, high‑impact role will keep diaries on track, manage communications, and align priorities, acting as a trusted right‑hand for senior stakeholders.

Key responsibilities

• Manage complex, ever‑changing diaries with a focus on prioritisation and efficiency.
• Coordinate meetings across internal teams, clients, and senior stakeholders.
• Monitor inboxes, flag priorities and ensure nothing slips through.
• Take meeting notes and track actions to ensure follow‑through.
• Support budget tracking, expenses, and general financial administration.
• Arrange travel, including flights, accommodation and itineraries.
• Assist with project coordination, ensuring deadlines and deliverables are met.
• Organise leadership events, team off‑sites and client functions.
• Support pitch logistics, including presentation preparation and event coordination.
• Collaborate with other Executive Assistants to support the wider leadership team as needed.

Required profile

• Proven experience supporting senior executives in a fast‑paced, high‑pressure environment, preferably in advertising, media or communications.
• Strong diary and inbox management skills with the ability to juggle competing priorities.
• Exceptional organisational skills and attention to detail.

Required skills