Executive Assistant

About the role

Join a fast‑growing, family‑owned Australian business as an Executive Assistant supporting the General Manager – Strategic Sourcing. This max‑term contract provides executive‑level assistance and coordination across sustainability, compliance, procurement and replenishment functions.

Key responsibilities

• Act as the central coordination point for stakeholders, managing communications and scheduling key touchpoints.
• Provide day‑to‑day executive support to the General Manager, including email, calendar, meeting coordination and action tracking.
• Organise and facilitate meetings and leadership forums, such as the Strategic Sourcing Leadership Forum.
• Maintain documentation, governance and content on Microsoft Teams and intranet sites.
• Support business systems and tools, including HubSpot.
• Handle team operations and administration: travel bookings, expenses, credit‑card reconciliations, budgets, timesheets, supplier administration and onboarding/training plans.
• Ensure compliance with company policies and complete required training.

Required profile

• Minimum 3 years’ experience supporting senior leaders.
• Intermediate proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint).
• Current driver’s licence, reliable vehicle and flexibility to travel as needed.
• Exceptional organisational, time‑management and multitasking abilities with strong attention to detail.
• High level of confidentiality, discretion and professionalism.
• Proactive, adaptable and solutions‑focused mindset.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Microsoft Teams
• HubSpot

What we offer

• Flexible hybrid workplace
• Annual employee incentive schemes and generous reward programs
• Professional development with ongoing training and career pathways
• Free mental‑health programs, birthday leave, paid parental and purchase leave
• Modern onsite gym and employee discounts on the full product range
• Opportunities to participate in community welfare and charity initiatives
• Novated lease / salary sacrifice for electric vehicles