Executive Assistant

About the role

We are seeking an experienced Executive Assistant to provide high‑level administrative support to senior stakeholders within a small, close‑knit team of a larger organisation. The role is hands‑on and office‑based, requiring the ability to manage competing priorities, maintain confidentiality and support executive meetings.

Key responsibilities

• Prepare, coordinate and distribute meeting agendas and supporting documentation.
• Attend meetings, record accurate minutes and transcribe them for executive discussions.
• Process and distribute meeting outcomes and resultant actions.
• Provide general administrative support including document preparation, filing, correspondence and data entry.
• Ensure all work complies with organisational policies and procedures.

Required profile

• Significant experience in executive‑level administration or a similar role.
• Proven ability to take detailed minutes.
• Strong written communication and attention to detail.
• Effective teamwork within a small team environment.
• Proficiency in Microsoft Office and willingness to learn office systems.
• Relevant tertiary qualification (e.g., Communications, Business Administration) is highly regarded.

Required skills

• Microsoft Office

What we offer

• Opportunity to work in a respected organisation.
• Supportive team environment.
• Diverse and meaningful work.
• Competitive remuneration package.
• Flexibility to accrue Time Off In Lieu and attend after‑hours meetings.