Executive Assistant (Hybrid) – Sydney

About the role

We are looking for a proactive Executive Assistant to support a senior executive within Development and Partnerships at a high‑performing Commonwealth Government agency in Sydney. The role is fast‑paced, hybrid and offers direct exposure to senior leadership and strategic initiatives.

Key responsibilities

• Manage a busy diary, inbox and competing priorities for the executive.
• Coordinate meetings, agendas and prepare board and executive papers.
• Liaise with directors and senior stakeholders to ensure deadlines are met.
• Prepare briefings, presentations and reports to support decision‑making.
• Support leadership meetings, including scheduling and minute taking.
• Track action items and follow up across teams.
• Assist with procurement, contracts and financial administration.
• Maintain accurate records using SharePoint and Salesforce.

Required profile

• Previous experience supporting a Director or senior executive.
• Strong organisational skills with the ability to manage competing priorities.
• Proactive, adaptable and able to anticipate needs.
• Confidence communicating with senior stakeholders.
• High attention to detail and strong problem‑solving ability.
• Ability to work independently and follow up tasks confidently.

Required skills

• Microsoft Office
• SharePoint
• Salesforce

What we offer

• Annual salary $89,522 – $91,749 (AUD).
• Hybrid working model: 3 days in the office, 2 days remote.
• Flexible hours between 7 am–7 pm, 35‑hour week.
• Exposure to senior leadership and strategic work.
• Collaborative and supportive team environment.