Executive Assistant (Hybrid, Melbourne CBD)

About the role

We are looking for an energetic and motivated Executive Assistant to support senior Directors within a large, global technology‑focused organisation based in Melbourne CBD. This hybrid role offers the opportunity to work closely with senior leaders in a fast‑paced environment and contribute to business success.

Key responsibilities

• Manage complex executive calendars, prioritising meetings and resolving scheduling conflicts.
• Coordinate end‑to‑end meeting logistics, including agendas, briefing materials, and follow‑up actions.
• Organise domestic and international travel, ensuring efficient and seamless itineraries.
• Act as a trusted communications gatekeeper, managing correspondence and stakeholder requests.
• Support executive projects, reporting, and business initiatives across multiple teams.
• Build strong relationships with senior leaders, stakeholders, and support teams across the organisation.

Required profile

• Experience in an Executive Assistant or senior executive support role.
• Experience supporting Directors or senior executives within corporate or technology environments.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong stakeholder management and communication skills across all levels of an organisation.
• High level of discretion, professionalism, and sound judgement.
• Proactive, solutions‑focused approach.

Required skills

• Advanced Microsoft Office