Executive Assistant (Global Operations) – Sydney

About the role

We are seeking a highly organised Executive Assistant to support a senior executive who leads a fast‑moving, multi‑market business spanning Australia, Europe and beyond. Based in Manly, you will manage a global calendar, coordinate travel, and act as a central hub for stakeholder communication across media, education, consulting and corporate advisory sectors.

Key responsibilities

• Manage the executive’s diary, inbox and end‑to‑end travel arrangements.
• Draft high‑quality correspondence, reports and briefing documents.
• Liaise with international partners, clients and media contacts across multiple time zones.
• Handle business administration including expenses, invoicing and supplier coordination.
• Coordinate marketing and content workflows across platforms.
• Support project management and keep key priorities moving.
• Provide occasional personal and household administration support.
• Travel to Melbourne as needed for meetings and engagements.

Required profile

• Prior executive assistant experience supporting senior managers or leaders.
• Experience working with international markets or global stakeholders.
• Willingness to work European hours when required.
• Bachelor’s degree or higher in Business, Management, Marketing or a related field.
• Excellent written and verbal communication skills.
• Strong professionalism, discretion and attention to detail.
• Fluent in Spanish to liaise with organisations in Spain.

Required skills

What we offer

• Full‑time permanent role based in Manly, NSW.
• Hybrid working model with occasional travel to Melbourne.
• Exposure to senior‑level decision‑making across diverse industries.