Executive Assistant – General Manager & Crew Lead (9‑month secondment)

About the role

CommSec, Australia’s leading online share‑trading platform, is looking for an experienced Executive Assistant to support two senior leaders – the Crew Lead of Product & Investing Solutions and the General Manager of Customer Engagement & Broking – on a nine‑month secondment.

Key responsibilities

• Provide proactive, efficient administrative support to both executives.
• Manage diaries, schedule meetings and coordinate travel, off‑sites and conferences.
• Monitor and triage inboxes, prioritising emails and drafting responses.
• Prepare and organise pre‑reading materials, presentations and meeting papers.
• Arrange meetings, produce agendas, capture minutes and track action items.
• Attend selected leadership meetings, taking notes and following up on deliverables.
• Support HR processes such as recruitment requests and onboarding.
• Generate reports, assist with budget tracking and provide ad‑hoc support to the wider team.

Required profile

• Minimum 5 years experience as an Executive Assistant supporting senior managers.
• Demonstrated ability to multitask, work autonomously and maintain high attention to detail.
• Strong organisational skills with a proactive, customer‑service mindset.

Required skills

• Advanced proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).