Executive Assistant & Business Support

About the role

Alcon is seeking an Executive Assistant & Business Support professional to provide high‑quality, proactive assistance to senior leaders in its Australian and New Zealand office. The role ensures seamless execution of executive, administrative and office‑wide operations, enabling the Country Franchise Heads and other senior managers to focus on strategic priorities.

Key responsibilities

• Provide executive support to the Country Franchise Head (CFH) – Surgical & Country Manager and the CFH – Vision Care, managing complex calendars, meeting rhythms and preparation materials.
• Coordinate domestic and international travel arrangements, ensuring cost‑effective itineraries and timely expense reporting.
• Prepare, edit, proofread and circulate documents, presentations, agendas and minutes while maintaining confidentiality.
• Lead the smooth running of the ANZ office environment, acting as the primary contact for facilities, workplace services and administrative processes.
• Plan and execute enterprise‑wide events such as Town Halls, Coffee Corners and country rhythm forums, supporting culture‑building and inclusion initiatives.

Required profile

• Demonstrated experience providing high‑level administrative support to senior executives.
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines.
• Excellent written and verbal communication, with a high degree of discretion and integrity.
• Proactive attitude and ability to work collaboratively across cross‑functional teams.

Required skills

• Proficiency in calendar and email management tools.
• Experience with travel booking systems and expense management processes.
• Ability to produce professional documents, presentations and meeting materials.

What we offer

• Competitive compensation and benefits package.
• Opportunities for career development within a global ophthalmic company.
• Inclusive culture that recognises contributions and supports growth.