Executive Assistant – Business Partner to EGM

About the role

We are seeking an experienced Executive Assistant to support the Executive General Manager (EGM) of UGL’s Services division. Based in our Melbourne office on Southbank Boulevard, this permanent full‑time position will keep day‑to‑day operations running smoothly while partnering closely with the EGM on leadership priorities and business initiatives.

Key responsibilities

• Manage a complex, forward‑planned diary with regular priority check‑ins.
• Coordinate frequent interstate travel, preparing detailed itineraries well in advance.
• Liaise nationally to organise site visits, client meetings and leadership schedules.
• Support leadership activities, including meetings, planning sessions and presentations.
• Assist with business initiatives, maintain information and support small projects as the role evolves.

Required profile

• Highly organised EA with experience handling busy, complex schedules.
• Proactive and comfortable staying one step ahead of priorities.
• Strong coordination skills across travel and multiple stakeholders.
• Confident working with senior leaders and building trusted relationships.
• Willing to learn the business and take on responsibilities beyond core EA duties.

Required skills

What we offer

• Hybrid work arrangement.
• 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Individual Development Plan for career growth.
• Wellness Program with AIA Vitality.
• Access to OneRewards Discount Program.