Executive Assistant (APS4-5)

About the role

This position provides high‑level administrative, coordination and secretariat support to senior executives within a government entity responsible for international engagements. The role is suited to an organised, proactive professional who can manage competing priorities in a fast‑paced environment.

Key responsibilities

• Provide executive, administrative and secretariat support to senior executives.
• Manage complex diaries, appointments and competing priorities.
• Act as the first point of contact for enquiries and correspondence.
• Coordinate meetings, agendas, briefs, papers and meeting minutes.
• Track actions, deadlines and follow‑up tasks to ensure completion.
• Maintain accurate records using Microsoft Office, SAP, PDMS and EDRMS.
• Arrange domestic and international travel, including itineraries and reconciliations.
• Support research, reporting and administrative coordination activities.
• Handle sensitive information with confidentiality and discretion.

Required profile

• Minimum NV1 security clearance held prior to commencement.
• Ability and willingness to undergo a police check.
• Strong diary management and organisational skills.
• Excellent written and verbal communication.
• Confidence engaging with senior stakeholders and external contacts.
• High attention to detail and proactive problem‑solving.

Required skills

• Microsoft Office
• SAP
• PDMS
• EDRMS

What we offer

• Indicative salary range $92,753 – $99,113 per annum plus superannuation.
• 12‑month fixed‑term contract with a possible 6‑month extension.
• Opportunity to work in a high‑visibility government environment supporting senior executives.