Executive Assistant and Office Manager

About the role

Corporate Affairs Australia (CAA) is looking for an organised, proactive Executive Assistant and Office Manager to support its growing consultancy team. The role blends executive support, office management and business administration, ensuring smooth daily operations for directors and staff while upholding CAA’s values.

Key responsibilities

• Manage complex and changing director diaries, including meetings, appointments and travel arrangements.
• Coordinate domestic and interstate travel, handling flights, accommodation, transport and itineraries.
• Prepare meeting materials, schedule sessions and follow up on action items.
• Provide general administrative support to directors as required.
• Oversee office operations, supplies, facilities and workplace requirements.
• Support onboarding and administration for a growing team.
• Assist in planning and coordinating team events, client functions and corporate activities.
• Prepare and issue client invoices, manage accounts payable and supplier invoices.
• Maintain accurate administrative and financial records and support reporting activities.

Required profile

• Highly organised professional with strong attention to detail.
• Proactive problem‑solver who can manage competing priorities.
• Excellent written and verbal communication skills.
• Professional, discreet and reliable.

Required skills

• Proficiency in Microsoft Office.
• Experience with business administration systems.
• Familiarity with invoicing, accounts payable or basic bookkeeping processes (advantageous).