Executive Administrative Assistant (Hybrid, 18‑Month Contract)

About the role

We are looking for a highly organised, proactive Executive Administrative Assistant to support senior leaders of a global Fortune 500 technology company. This 18‑month fixed‑term role is hybrid, with three days on‑site and two days remote, and offers the chance to work in a fast‑paced, innovative environment.

Key responsibilities

• Manage complex executive calendars, coordinate meetings, and handle virtual‑meeting logistics.
• Maintain Outlook distribution lists, Teams sites, and SharePoint libraries.
• Support document‑management processes, including approvals, contract routing, retention, and record keeping.
• Assist with employee onboarding/offboarding, purchase orders, expense processing, and vendor coordination.
• Prepare meeting materials, record actions, track follow‑ups, and organise internal events and leadership gatherings.
• Coordinate business planning cadences and drive continuous‑improvement of recurring processes.
• Arrange domestic and international travel, create detailed itineraries, and ensure compliance with corporate travel policies.

Required profile

• Confident, resourceful professional with excellent organisational abilities.
• Proven capacity to manage competing priorities in a dynamic environment.
• Strong written and verbal communication skills.
• Ability to work independently while building relationships across all organisational levels.
• Experience handling confidential information with discretion.

Required skills

• Microsoft Outlook (distribution lists, calendar management)
• Microsoft Teams
• SharePoint
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Document management systems