Executive Administrative Assistant (Contract)

About the role

This contract position supports senior executives with high‑level administrative and project coordination tasks across APAC and EMEA regions. The role blends traditional executive assistance with occasional project ownership, offering exposure to budgeting, event planning, and travel logistics.

Key responsibilities

• Manage a complex global calendar for two senior managers, coordinating meetings across multiple time zones.
• Arrange domestic and international travel, handling passport and visa requirements.
• Process expense reports and oversee budget allocation for travel and events.
• Coordinate regional events, All‑Hands meetings, and executive visits.
• Maintain internal SharePoint sites and support procurement processes.
• Assist HR with confidential personnel information and organizational changes.
• Handle meeting room bookings, minutes, and action items.
• Lead small ad‑hoc projects and support interns.

Required profile

• 3‑5 years of experience supporting senior‑level managers.
• Excellent administrative and organizational abilities.
• Strong written and verbal communication skills.
• Professional demeanor when interacting with internal and external stakeholders.
• Ability to work in a fast‑changing environment and manage ambiguity.
• Proactive, can‑do attitude with a solid work ethic.

Required skills

• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Experience using SharePoint for site maintenance and collaboration.