Executive Assistant – Hotels & Resorts Leadership

About the role

EVT is seeking an Executive Assistant to support its Hotels & Resorts Leadership team at the head office. The role will provide high‑level administrative and strategic support to senior executives, ensuring smooth operations across calendar management, communications, travel, and project coordination.

Key responsibilities

• Strategically manage and optimise executives’ calendars, protecting focus time and resolving scheduling conflicts.
• Screen, triage and respond to internal and external communications on behalf of the executives, drafting correspondence, presentations and reports.
• Plan and coordinate domestic and international travel, including flights, accommodation, transportation, visas and detailed itineraries, handling last‑minute changes.
• Track action items, project timelines and deliverables, preparing briefing materials, decks and agendas for meetings.
• Maintain organised and secure filing systems, prepare expense reports, manage budgets and oversee office supply inventory.
• Support preparation for Board and Group Executive meetings, ensuring accurate distribution of papers, packs and follow‑up actions.
• Build and maintain effective relationships with hotel owners, franchise partners and internal stakeholders to facilitate smooth information flow.

Required profile

• Proven experience providing executive‑level administrative support in a fast‑paced environment.
• Strong organisational and time‑management skills with the ability to prioritise competing demands.
• Excellent written and verbal communication, capable of drafting professional correspondence and presentations.
• High level of discretion and ability to handle confidential information.

Required skills