Document Controller - Infrastructure Projects

About the role

Ausgrid, the largest electricity distributor on Australia's east coast, is looking for a Document Controller in its Transmission Development and Growth division. You will act as the central point of coordination for project documentation, contract records and design review workflows across major infrastructure projects, working with Project Managers, Contract Managers, engineers, designers and external contractors. The role is based in Haymarket with hybrid working, is permanent and pays $119,986 base plus 16.5% superannuation and a rostered fortnightly day off.

Key responsibilities

• Manage project documentation and contract records across major infrastructure projects, using systems such as RIB CX and SharePoint
• Coordinate design submissions and reviews, including transmittals, comments, approvals, revision control and status tracking
• Maintain project registers and governance records that are compliant, auditable and aligned to project and contractual requirements
• Track and manage deliverables with project teams and contractors, and administer contract records, notices, correspondence and approvals
• Prepare and coordinate formal communications such as transmittals, meeting records and notices
• Maintain commercial and contract registers, including variations, claims, payment claims, securities, insurance and technical queries
• Support contract payment processes and monitor deliverables and milestones, reporting to management
• Support audit, governance and dispute readiness, and contribute to project reporting and dashboards

Required profile

• 3-5 years' experience in document control, project administration and/or contract administration
• Experience in major infrastructure, utilities, engineering, construction or capital project delivery environments
• Strong experience with design review, document submissions, comment resolution and revision control
• Experience maintaining document registers and controlled repositories
• Relevant qualification in Business, Project Management, Construction Management, Engineering or a related discipline, or equivalent experience
• Full Australian work rights; applicants may be considered for a talent pool for future opportunities

Required skills

• Document management systems such as RIB CX, Aconex, TeamBinder, ProjectWise, InEight or SharePoint
• Stakeholder engagement with internal teams and external contractors
• Organisation and attention to detail, able to manage competing priorities

What we offer

• Salary sacrifice electric vehicles and novated leasing
• Discounted corporate health insurance and access to Fitness Passport
• Employee recognition program, study assistance, secondments, training and mentors
• Gender-neutral parental leave and aged care support services