Administrative Support Officer

About the role

The Administrator will support the Projects Coordinator by providing comprehensive administrative assistance to both field and office teams. This part‑time position ensures smooth operations through effective training, compliance, logistics, and financial administration.

Key responsibilities

• Maintain training matrices, schedule certifications and inductions, and track expiry dates for employee training, medicals, D&A, and police clearances.
• Order and monitor supplies (PPE, tools, consumables for electrical and lifting), manage inventory levels, and ensure equipment calibration is up to date.
• Track vehicle service records and registrations.
• Organise shared inboxes and server folders to keep information accessible.
• Assist with supplier onboarding, generate client invoices, monitor insurance compliance, and manage subcontractor documentation.
• Update monthly overhead tasks, credit‑card usage registers, and process supplier purchase orders.

Required profile

• Experience in administrative support within project‑oriented environments.
• Strong attention to detail for compliance tracking and inventory management.
• Ability to coordinate with field staff and office personnel.

Required skills

• Uptick
• Simpro
• Microsoft Office suite