Administrative Assistant – Statewide Services

About the role

This permanent full‑time position starts in August 2026 and supports the Department of Education’s Statewide Services, helping schools deliver high‑quality education. The role combines advanced document creation, communication handling, travel coordination and basic financial administration.

Key responsibilities

• Prepare documents, brochures, spreadsheets, charts and tables using advanced Microsoft Office features.
• Manage incoming telephone calls, visitor enquiries, diary appointments, meetings and email correspondence.
• Arrange travel, including preparing travel documents, booking flights and accommodation.
• Assist with budget preparation, account payments, credit‑card reconciliation, expenditure monitoring and report generation.
• Process incoming and outgoing correspondence, draft routine responses and produce basic reports.
• Maintain an effective filing system for corporate information, project records and committee documentation.
• Collaborate with teams and business units to ensure integrated service delivery to schools and the wider education system.

Required profile

• Strong organisational and attention‑to‑detail abilities.
• Excellent written communication skills for drafting correspondence and reports.
• Ability to work both independently and as part of cross‑functional teams.
• Flexibility to adapt to changing priorities in a fast‑moving environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• 12% employer‑contributed superannuation.
• Flexible working arrangements, including work‑from‑home options.
• Generous leave entitlements (annual, personal, long service, parental).
• Professional development opportunities and study assistance.
• Salary packaging in line with relevant industrial instruments.