Administrative Assistant - Psychology, Safety and Wellbeing

About the role

Catholic Education Western Australia (CEWA) is seeking an experienced Administrative Assistant to join its Psychology, Safety and Wellbeing team within the School Improvement and Wellbeing directorate. The role is based at St Catherine's Centre, Doubleview, is 1.0 FTE and ongoing, and starts as soon as possible. It involves providing high-quality administrative support that keeps the team's people, priorities and day-to-day operations running smoothly, working closely with the Chief Psychologist, team members and stakeholders.

Key responsibilities

• Act as Minute Secretary as required: organise meeting logistics, attend meetings, take minutes, distribute them, prepare agendas and follow up actions
• Assist with meeting preparation, including catering and room setup where required
• Maintain and manage all office supplies and equipment
• Upload and monitor information and communication platforms such as SharePoint, IT and Teams
• Track, process and upload strategic projects onto the PMF SharePoint site, keeping them current and accurate
• Serve as the primary point of contact and receptionist for St Catherine's Centre, receiving and professionally managing incoming calls

Required profile

• Prepared to support the Catholic ethos in the performance of duties
• Demonstrated experience providing high-quality administrative support in a busy, service-focused environment
• Strong written and verbal communication skills, including preparing professional correspondence, agendas and accurate meeting minutes
• Well-developed organisational and time-management skills, able to prioritise competing demands and meet deadlines
• Customer service skills and the ability to communicate professionally and sensitively with internal and external stakeholders
• Experience processing invoices, reconciling credit cards, coordinating travel and accommodation, and supporting office purchasing and resource management
• Discretion and sound judgement when handling sensitive and confidential information
• Ability to work collaboratively and flexibly across changing operational priorities

Required skills

• Proficiency in Microsoft 365 applications
• Experience maintaining accurate records, databases, shared sites and electronic filing systems
• Highly regarded: a relevant qualification in business administration or a related discipline
• Highly regarded: experience maintaining SharePoint sites and supporting project tracking and reporting

What we offer

• Base salary of $81,203 to $87,533 plus superannuation, with annual progression based on years of service
• Paid leave during Christmas and Easter office closures
• Flexible working arrangements where operationally appropriate
• Professional development and career growth opportunities
• Wellbeing initiatives including Fitness Passport, Employee Assistance Program and corporate health discounts
• Free onsite parking

To apply, candidates submit a cover letter addressing the selection criteria, a CV with at least two professional referees, and must be legally permitted to work in Australia. A National Criminal History Check and 100 points of identification are required after selection. Applications close on 24 November 2026.