Administrative Assistant

About the role

The United States Studies Centre is seeking an Administrative Assistant to provide comprehensive support across research, academic, communications and operations teams. This hybrid role involves office duties, travel coordination and event assistance.

Key responsibilities

• Provide administrative support to multiple departments, including scheduling, meeting preparation and office supply management.
• Liaise with external stakeholders to process reimbursements, honorariums and contractual payments.
• Coordinate business travel arrangements and handle expense claims accurately and promptly.
• Assist with event logistics, on‑the‑day support and preparation of related materials.
• Support data entry, report preparation, record management and special projects as required.

Required profile

• Proven experience in an administrative or office support role.
• Strong organisational abilities with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Professional, friendly approach with strong customer‑service orientation.

Required skills

• Proficiency in Microsoft Office applications.

What we offer

• Competitive salary $70,000‑$85,000 per year (AUD) plus superannuation.
• Family‑friendly flexible working hours and hybrid work model.
• Generous leave entitlements, including parental and carers leave.
• Professional development allowance and training opportunities.
• Salary packaging options, staff discounts and health benefits.