Administrative Assistant

About the role

AbbVie is seeking a proactive Administrative Assistant to provide comprehensive support to its Medical teams. The role starts on a 6‑month fixed‑term contract in Mascot and will relocate to Sydney CBD in Q4 2026. You will manage calendars, travel, expenses and coordinate a range of internal and external events.

Key responsibilities

• Provide diary management for the Medical Director, ensuring no scheduling conflicts.
• Process weekly expense reports, book flights and accommodation, and handle HCP travel arrangements.
• Organise recurring medical meetings, monthly MLT sessions, and large‑scale events such as the Annual Medical Conference and Advisory Board meetings.
• Create presentation slides and manage logistics for celebrations and end‑of‑year gatherings.
• Act as the Medical Financial Local Key User, processing tax invoices, purchase orders and new vendor requests in SAP.
• Maintain monthly open PO reports, support budget tracking and strategic priority reporting.
• Develop and distribute medical newsletters, coordinate committee meetings and manage onboarding/off‑boarding processes.
• Oversee medical mail, stationery, IT orders, courier services and maintain the Medical SharePoint site.

Required profile

• Strong attention to detail and excellent written and verbal communication skills.
• Ability to thrive in a fast‑paced environment and manage multiple priorities.
• Collaborative, people‑focused attitude with a commitment to compliance with finance, legal and regulatory policies.

Required skills

• SAP for invoice and purchase order processing.
• Microsoft SharePoint for document management and site maintenance.