Administrative Assistant – Complex Care & Chronic Disease

About the role

An experienced Administrative Assistant is sought to join the Complex Care & Chronic Disease (CC&CD) Team within St Vincent's Health Independence Program (HIP) in Fitzroy. The role provides administrative and operational support to the CC&CD Team and the broader HIP Management Team, helping run the service day to day alongside managers, clinicians and team members. It is a permanent part-time position of 72 hours per fortnight.

Key responsibilities

• Provide responsive administrative and operational support to the CC&CD Team and the broader HIP Management Team
• Coordinate day-to-day office operations, including supplies, facilities and rostering support
• Manage office and clinical equipment, including procurement, registers, maintenance, servicing and annual calibration
• Coordinate meetings, documentation and other administrative requirements
• Assist with the orientation and training of new staff
• Support audits, quality improvement activities and compliance requirements
• Maintain an organised, efficient and professional working environment

Required profile

• Previous administrative experience in a healthcare or busy office environment
• Excellent customer service, interpersonal and communication skills
• A professional, patient-centred approach
• Strong organisational skills and ability to manage competing priorities
• Proactive, able to work independently and as part of a team

Required skills

• Advanced Microsoft 365 skills
• Experience using PAS and/or EMR systems

What we offer

• Salary of $68,000-$75,000 per annum, pro rata (Grade 2, HS2-HS20)
• Salary packaging to increase take-home pay
• Wellbeing initiatives, events and programs, confidential employee counselling
• Fitness Passport and access to fitness facilities
• Staff discounts and promotions through the St Vincent's Foundation
• Professional development opportunities