Workplace Experience Coordinator

About the role

The Workplace Experience Coordinator ensures a high‑quality, welcoming environment for employees and visitors across IFS’s Australian offices. Acting as the first point of contact, you will support daily space readiness, employee engagement, and smooth facility operations.

Key responsibilities

• Maintain daily readiness of open‑plan areas, meeting rooms, reception, kitchens and shared facilities.
• Coordinate meeting room bookings, internal events and day‑to‑day office activities.
• Liaise with building management and service providers to report, track and resolve facilities and maintenance issues.
• Manage office supplies, catering, coffee, beverage orders and vendor relationships, including purchase orders and contract records.
• Support internal events, logistics, catering and on‑site coordination, contributing to sustainability and wellbeing initiatives.
• Provide administrative support to the Workplace Experience team and local leadership, maintaining documentation and operational records.

Required profile

• Fluent in English.
• 1‑2 years of experience in office coordination, hospitality, administration or workplace services.
• Highly organised with strong attention to detail and a proactive approach.
• Excellent communication and interpersonal skills, able to collaborate with senior leadership.
• Ability to manage multiple priorities across several locations.

Required skills

• Proficiency in Microsoft Office Suite.