Team Assistant - Brisbane City

About the role

HOBAN Recruitment is recruiting a Team Assistant for a professional services advisory business in Brisbane City. The role sits alongside the Team Coordinator and supports Partners and the wider Advisory team, covering travel, meetings, client administration, documents and team operations. It is advertised as a 6-month fixed-term contract with an immediate start.

Key responsibilities

• Support the Team Coordinator and wider team with day-to-day administration
• Coordinate meetings, team events and business activities, including presentations, meeting materials and communications
• Organise travel and accommodation for Partners and team members, manage itinerary changes and assist with Partner expenses
• Support client onboarding and engagement administration, including conflict and independence checks, engagement set-up and record keeping
• Coordinate project closure, document collation, archiving, registers and quality checklists
• Prepare and format reports, documents and presentations, maintain templates, document libraries and version control
• Help coordinate new starter onboarding, employee exits, training sessions and team events
• Provide general operational support when priorities change

Required profile

• Australian citizen or permanent resident
• Experience as a Team Assistant, Team Administrator, Practice Assistant, EA or PA, or as an Office / Business Support Coordinator or Administration Coordinator
• Professional services experience, especially from accounting, consulting, legal or similar corporate environments, is highly regarded
• Experience arranging travel, accommodation and meetings, and supporting senior stakeholders such as Partners, Directors or senior leadership
• Maturity to handle confidential and sensitive information appropriately

Required skills

• Strong Microsoft Office skills across Outlook, Word, PowerPoint and Excel
• Document preparation, formatting and records management
• Experience with Dynamics 365 CRM, Workday PSA or similar systems is advantageous but not essential

What we offer

• Package of $65,000-$70,000 including super, depending on experience
• Full-time, 6-month fixed-term contract, 37.5 hours per week, Monday to Friday, 8:30am-5:00pm
• Potential to transition to permanent employment
• Potential for hybrid flexibility once established in the role
• Brand-new Brisbane City office with on-site cafe, gym and Pilates facilities
• Longer-term development opportunities within the team