Team Assistant (3 days per week)

About the role

Join Multiplex as a Team Assistant working three days a week in our prime CBD Head Office. You will provide essential administrative, coordination and organisational support to keep the NSW Construction business running smoothly.

Key responsibilities

• Manage extensive diaries and travel arrangements for senior leaders.
• Coordinate meetings, events, catering and briefing documents.
• Prepare, proof and format documents, reports and correspondence.
• Provide admin support to Construction Managers, Regional Directors and the Office & Events Manager.
• Assist the New Business team with ad‑hoc tasks, expenses, invoicing, purchase orders and Mastercard reconciliation.
• Collaborate with regional PAs and site‑based Office Coordinators.
• Offer reception relief when required and uphold confidentiality in line with the Multiplex Code of Conduct.

Required profile

• Strong administration experience with diary management for multiple stakeholders.
• Excellent written and verbal communication skills.
• High attention to detail and strong document formatting abilities.
• Proactive, able to work independently and collaboratively.
• Strong organisational skills and ability to juggle competing priorities.

Required skills

• Proficiency in Microsoft Office.
• Experience with Coupa (preferred).

What we offer

• Bonus schemes, annual remuneration reviews and salary continuance insurance.
• Health and wellbeing programs, including voluntary health checks.
• Generous parental leave (20 weeks paid) and superannuation support during unpaid leave.
• Professional development through the Multiplex Learning Academy.
• Industry‑leading flexible work arrangements to support work‑life balance.