Site Administrator - Asset Maintenance

About the role

An experienced Site Administrator is sought to be based at the Subiaco office, working an 8 days on, 6 days off roster. The role supports the Shutdown teams through administrative and coordination services, and involves travel to various sites during busy shutdown periods or as required to support the Asset Maintenance division; site travel attracts an additional allowance.

Key responsibilities

• Daily and weekly labour data entry, progress reporting and updating of tracking systems
• Prepare, organise and enter timesheet and project costing data
• Collate and present data for completed and ongoing works
• Verify job and progress claims and convert them to invoices
• Maintain business records in Excel databases
• Submit and review weekly timesheets, liaising with payroll on discrepancies
• Act as point of contact for client interaction and communications
• Handle high-volume purchasing and goods receipting, and maintain stationery, office consumables and employee PPE registers
• Perform ad hoc duties in the administrative and accounts functions as requested by management

Required profile

• Ideally previous experience in a similar role
• Valid driver's licence and ability to pass a pre-employment medical check
• Experience with high-volume invoicing and purchasing

Required skills

• Accurate data entry and strong computer and systems skills
• Strong use of MS Excel
• Autonomous work with problem-solving and communication skills

What we offer

• Onsite allowance, accommodation and provision of a mobile and laptop
• Opportunity to gain further experience and career progression within a high-performance team