Senior Rental Administrator

About the role

Emeco is looking for an organised and detail-oriented Senior Rental Administrator to oversee rental claims, billing and contractual recoveries while supporting and guiding its Administration team. The role suits someone with strong analytical skills, advanced Excel experience and a background in rental or contract administration who enjoys taking ownership and improving processes. It is a permanent position, Monday to Friday, based in the Mackay office.

Key responsibilities

• Support and guide the Rental Coordinator team, including workload allocation and training.
• Oversee rental claims, invoices, credits and reconciliations.
• Ensure billing accuracy in line with contracts and commercial terms.
• Manage rental back charges and contractual recoveries.
• Monitor outstanding claims, approvals and disputes, escalating issues as required.
• Review claims, investigate discrepancies and resolve billing issues.
• Maintain accurate contract records and supporting documentation.
• Improve reporting tools, processes and billing procedures.

Required profile

• 2-3 years' experience in rental administration, claims, billing or contract administration.
• Experience coordinating a team and supporting performance.
• Strong analytical, problem-solving and attention to detail skills.
• Strong communication, organisation and stakeholder management skills.
• Ability to work autonomously and collaboratively.

Required skills

• Advanced Microsoft Excel, including reporting and reconciliations.
• ERP or finance systems such as SAP, Pronto or Microsoft Dynamics 365.

What we offer

• Permanent role, Monday to Friday in the Mackay office.
• Attractive salary package.
• Retail, health insurance and lifestyle discounts plus novated leases.
• A leading mining equipment solutions provider, with ownership of a key commercial function and a supportive team.