Senior Medical Secretary - Surgical Practice Setup

About the role

A solo Gastrointestinal Surgeon is setting up a new Surgical practice in Chermside (Health Hub) with other specialists, opening new rooms in 2027. The Senior Medical Secretary is the key part-time person to help set up the practice and manage its administration, starting mid-January 2027 for setup and late January for patient care.

Key responsibilities

• Medical secretary work in a surgical specialist practice
• Diary management for the surgeon, including clinics and procedure bookings
• Marketing support, such as arranging meetings with General Practitioners
• Complex surgical procedure quotations, coordinating anaesthetists and managing theatre cases
• Occasional urgent medical typing using voice dictation

Required profile

• At least 3 years as a Medical Secretary or Receptionist in a specialist private practice
• Experience in General Surgery or surgical specialties is desirable
• Exceptional communication skills
• Ability to work independently and solve office management problems

Required skills

• Medical software for patient bookings and theatre list coordination (Gentu or similar)
• Voice dictation typing

What we offer

• Part-time, 4 days a week, 8:30 am to 4:30 pm, with flexible day off (Tuesday, Wednesday or Friday)
• Pay expected to start at $45+ per hour plus superannuation (negotiable)
• Car parking available near the Health Hub Chermside