Reception and Office Services Coordinator

About the role

General Mills, a global FMCG company behind brands such as Old El Paso, Betty Crocker, Haagen-Dazs, Nature Valley and Fibre One, is hiring a part-time, onsite, permanent Reception and Office Services Coordinator for its Head Office team in Mount Waverley. Working Monday to Thursday 8am to 3pm, you will be the friendly face and voice of the company and the go-to person for administration duties assigned by the Executive Services Manager/EA to the MD.

Key responsibilities

• Manage and redirect all incoming calls
• Greet customers and visitors and direct them to the right area or contact
• Process and goods receipt invoices for all departments
• Organise couriers, interstate and international
• Type and provide admin support using Microsoft Office
• Set up, clean and maintain offices and meeting rooms
• Assist with HR and recruitment administration, such as onboarding and induction meetings
• Order stationery and track goods
• Keep the mail, reception and kitchen area tidy and presentable
• Help set up and pack down internal lunches and events
• Distribute incoming and outgoing mail daily
• Carry out basic OH&S tasks and other ad hoc administrative duties

Required profile

• Previous experience in a similar role, hospitality or administrative/event support
• Customer service orientation, flexibility and a proactive, efficient approach
• Attention to detail and a sense of urgency
• Minimum age qualifications in the country of employment

Required skills

• Advanced or intermediate Microsoft Office (Word, Excel, Outlook)
• SAP experience is essential
• COUPA is desirable but not essential

What we offer

• Free on-site parking
• Learning and development programs
• Employee benefits including access to a company store