Project Coordinator (Trades) - Building Services

About the role

McMahon Services is looking for a motivated and organised Project Coordinator for its Building & Construction team at Dry Creek, Adelaide. The role suits someone with 2-3+ years' experience in project coordination, contracts administration or construction administration who wants greater responsibility and a clear pathway to Project Manager. You will coordinate tenders, manage project compliance and support commercial activities such as invoicing, progress claims and End of Month reporting.

Key responsibilities

• Coordinate tender activities, documentation and submission requirements, and run weekly tender meetings with agendas, actions and follow-ups.
• Coordinate AI-assisted tender reviews using tools such as Compass and Claude, and check documentation for accuracy.
• Review RFQs, RFTs, scopes of work and tender requirements, and maintain tender registers, project records and compliance documentation.
• Coordinate licences, renewals, inductions and site access, and manage client compliance portals.
• Assist with invoicing, progress claims, purchase orders, variations and project cost monitoring.
• Support the End of Month process, including reporting, cost tracking and financial administration.
• Liaise with clients, subcontractors, suppliers and internal stakeholders, follow up actions and manage deadlines.
• Attend project sites when required.

Required profile

• 2-3+ years' experience in project coordination, contracts administration or site administration within construction, trades or building services.
• Current Construction Industry White Card and willingness to attend site; full Australian working rights and availability to work from Dry Creek.
• Interest in progressing into Project Management.

Required skills

• Good Microsoft Office skills; strong SharePoint and Microsoft 365 skills are a plus.
• Experience with invoicing, progress claims, EOM reporting or project cost administration is a plus.
• Experience with Pronto or a similar ERP system, and familiarity with Ventia, Defence, SAPN or similar compliance portals, are a plus.
• Background in commercial building, carpentry, fit-out or minor works is a plus.
• Certificate IV in Building & Construction or Project Management, or working towards one, is a plus.

What we offer

• A clear pathway to Project Manager.
• Exposure to tendering, estimating, commercial processes and project financials.
• Ongoing development through the MAC Learning Academy.
• A supportive team where initiative and new ideas are valued.