Project Coordinator / Administrator

About the role

A small financial services business in Sydney is looking for a proactive and organised Project Coordinator / Administrator to support the delivery of its business and technology initiatives. Working closely with the Project Manager, business stakeholders and external vendors, the role provides day-to-day coordination and administrative support across a range of projects. It suits someone who can manage competing priorities, keep project documentation accurate and coordinate meetings and actions so projects stay on track.

The position is based in Sydney CBD and is in the office three days a week. It is a permanent placement advertised by Robert Half, with a stated range of 90,000 to 100,000 AUD per year.

Key responsibilities

• Provide day-to-day administrative and coordination support across multiple projects and business initiatives.
• Maintain project plans, schedules, RAID logs, action registers and status reports, and track milestones, deliverables and deadlines.
• Coordinate project meetings, prepare agendas, document minutes and follow up on outstanding actions.
• Liaise with internal stakeholders, project team members and external suppliers, and organise workshops and stakeholder communications.
• Support project governance, including templates, reporting, budget tracking, invoices, purchase orders and expenditure, and maintain decision logs and change registers.
• Support business process improvements, system implementations and technology upgrades, including user acceptance testing (scheduling tests, tracking defects, documenting outcomes).
• Coordinate training, communications and implementation activities for business change, and assist with compliance, regulatory or risk-related initiatives.

Required profile

• Desirable: experience in insurance, financial services or another regulated industry.
• Desirable: exposure to technology projects, system implementations or business process improvement initiatives.
• Desirable: understanding of project governance, risk management and change management processes.
• Desirable: experience supporting UAT, vendor management or project financial administration.

Required skills

• Familiarity with project management tools such as Microsoft Project, Jira or Monday.com is desirable.