Project Administrator

About the role

The Project Administrator supports the Bouygues Construction Australia Antarctic Alliance by delivering high‑quality administrative, financial and coordination services. Working closely with the Alliance Manager and Finance Manager, the role ensures smooth project operations in a unique, challenging environment.

Key responsibilities

• Prepare and submit monthly expense claims via SAP Concur for the Alliance Manager.
• Manage desk allocations, workspace requirements and coordinate project events.
• Support financial administration, tracking and reporting for the Cost Controller Manager.
• Enter and maintain financial data in SAP for multiple partners (AAD, Mott MacDonald, Stantec).
• Assist in preparing monthly reports, including the AAD End‑of‑Month Report.
• Process statutory declarations, BYCA invoices and weekly timesheets.
• Raise purchase orders, process goods and service receipts, and follow up supplier invoices.
• Organise project meetings, prepare agendas, distribute materials, record minutes and track actions.
• Coordinate business travel arrangements and related logistics.

Required profile

• Strong administrative and financial coordination experience.
• Excellent attention to detail and ability to manage multiple tasks.
• Proven ability to work collaboratively with diverse stakeholders.
• Experience in supporting project teams in a construction or engineering environment.

Required skills

• SAP
• SAP Concur
• Microsoft Office (Word, Excel, PowerPoint)