Practice Administrator (Projects & Construction)

About the role

A top-tier Australian law firm is seeking an accomplished Practice Administrator to join its Projects & Construction practice in Melbourne on a permanent, full-time basis. The role provides executive-level support to Steve Murray, Group Lead Partner of the Projects practice, and also supports a team of lawyers. It suits an experienced administrator who wants the full remit of the role and the drive to work alongside the Group Lead Partner.

Key responsibilities

• Provide executive-level support to the Group Lead Partner and high-level secretarial and administrative support to a team of lawyers
• Work on strategic, operational and people matters with a high degree of professionalism and confidentiality, including taking notes at leadership meetings and assembling financial and group data
• Manage complex diaries, including frequent travel and client and internal meetings, adjusting commitments proactively
• Handle incoming correspondence, emails and requests, drafting correspondence without direction
• Oversee general accounts, monthly billing, client reporting and expenses
• Manage files, open and close matters, run conflict searches on firm databases and manage matter budgets
• Coordinate with high-level internal and external stakeholders and collaborate with other Practice Administrators

Required profile

• At least 5 years of experience in an administrative and/or secretarial role, ideally in professional services or legal
• Experience with confidential matters and discretion
• Strong organisation, attention to detail, multitasking and prioritisation under pressure
• Excellent interpersonal skills and professionalism with high-level stakeholders

Required skills

• Advanced proficiency in Outlook, Word, Excel and PowerPoint
• Billing process knowledge; experience with Aderant Expert software highly desirable

What we offer

• Up to 26 weeks' paid parental leave with flexibility over two years, plus paid superannuation
• Option to purchase up to 4 weeks of additional leave annually
• Health and wellbeing initiatives, including lifestyle and gym membership discounts
• Access to leading AI platforms and other world-class resources

Candidates apply through the recruiter for the role; agency submissions are not accepted unless the agency is contacted by the recruitment team.