Practice Administrator (Legal Secretary) – Projects, Melbourne

About the role

A top-tier Australian law firm is seeking an accomplished Practice Administrator to join its Projects practice in Melbourne on a permanent, full-time basis. The role provides high-level support to two Partners and their teams of lawyers, working within a dynamic and high-performing practice.

Key responsibilities

• Provide high-level secretarial and administrative support to the Partners and their teams
• Manage multiple diaries, including scheduling and organising client meetings, adjusting commitments proactively
• Handle incoming correspondence, emails and internal and external requests, drafting correspondence without direction
• Oversee general accounts, monthly billing, client reporting and expenses
• Manage files, including opening and closing matters, conducting conflict searches on firm databases and preparing conflict emails
• Manage matter budgets, review third-party invoices and prepare client Work Orders
• Work with colleagues in the Practice Administrators team and support them during busy periods
• Communicate professionally with high-level internal and external stakeholders

Required profile

• Proven experience in an administrative and/or secretarial role, ideally in a professional services or legal environment
• Exceptional organisational skills and meticulous attention to detail
• Strong multitasking and prioritisation in high-pressure situations
• Flexible, proactive approach and excellent interpersonal skills

Required skills

• Advanced proficiency in Outlook, Word, Excel and PowerPoint
• Proficiency in billing processes; experience with Aderant Expert software highly desirable

What we offer

• World-class infrastructure and resources, including leading AI platforms
• Health and wellbeing initiatives, including lifestyle and gym membership discounts
• Up to 26 weeks' paid parental leave with flexibility over two years, plus paid superannuation
• Option to purchase up to 4 weeks of additional leave annually

The firm states it supports flexible work arrangements and prefers direct applications through the recruiter.