Practice Administrator (Legal Secretary) - Digital Infrastructure

About the role

An experienced legal secretary is sought to join the Projects & Infrastructure team in Melbourne as a Practice Administrator (PA) on a full-time, permanent basis. The PA provides high-quality administrative and secretarial support to one partner and a small team of lawyers, and works with other PAs across the group to give ad-hoc support to other partners when needed.

Key responsibilities

• Provide high-level secretarial and administrative support
• Manage the diary, organise client meetings and arrange travel
• Handle phones, email, electronic diaries and voicemails
• Manage billing and accounts monthly, including client reporting
• Manage inbox and prompt authors where required
• File and matter management, including opening and closing matters
• Run conflict searches on the firm's database and prepare conflict emails
• Manage practice expenses, reporting and financial hygiene
• Administer quality and risk responsibilities for the Practice

Required profile

• Minimum 5 years' experience in a legal secretarial role supporting Partners or C-level executives
• Proactive, team-focused and collaborative approach
• Excellent written and verbal communication skills
• Organised and efficient, able to prioritise to meet deadlines

Required skills

• Experience with billing processes, including Aderant / CMS or similar financial software
• Intermediate Microsoft Office (Word, Excel, PowerPoint, Outlook)

What we offer

• Up to 26 weeks' paid parental leave with flexibility over two years, plus paid superannuation
• Option to buy up to 4 weeks of additional leave each year
• Health and wellbeing initiatives, including lifestyle and gym membership discounts

Candidates apply directly through the Apply button or by contacting the recruiter; agency submissions are not accepted unless the agency is contacted by the recruitment team.