Personal Assistant to the General Manager

About the role

WesTrac is seeking an experienced and highly organised Personal Assistant to support the General Manager within its Construction Industries department at the Casula branch. The role provides confidential executive and administrative support, coordinating business activities, communications and priorities across the Construction division. It suits someone who can anticipate needs, keep things confidential and manage competing priorities in a fast-paced environment.

Key responsibilities

• Provide high-level confidential administrative and executive support to the General Manager and associated working groups.
• Manage calendars, appointments and meeting schedules.
• Coordinate meetings, functions and corporate travel arrangements.
• Act as a key point of contact for internal and external enquiries.
• Prepare, format and distribute reports, presentations and business correspondence.
• Maintain accurate records, files and documentation.
• Process invoices and support general office administration.
• Keep the office running smoothly and support a cohesive, high-performing team.
• Communicate information effectively internally and with external service providers.

Required profile

• Minimum 5 years' experience in a Personal Assistant, Executive Assistant or senior administrative support role, supported by a relevant qualification.
• Exceptional organisational, time management and multitasking skills, with a focus on accuracy and attention to detail.
• Excellent communication, customer service and stakeholder management skills.
• Professional, proactive and adaptable approach, with a commitment to confidentiality.
• Experience in construction, mining or heavy industry is desirable.

Required skills

• Advanced Microsoft Office skills and strong administrative capabilities.
• SAP experience highly regarded.

What we offer

• Paid parental leave, secondary carers leave, salary sacrificing, novated leasing, income protection insurance and over 600 retail discounts.
• Purchased leave program and RDO options.
• Discounted health insurance, fitness passport and EAP access.
• Recognition awards, internal career progression and training through the WesTrac Institute.
• Referral bonus for applicable roles, free parking, onsite caf and occasional bootcamp and yoga.