Paralegal / Administrative Support Officer (APS4/5)

About the role

A Federal Government Agency in Canberra is looking for an experienced Administrative Support Officer or Paralegal (APS4/5) for an initial 7-month contract. The role sits in a busy Legal Branch that supports legal, executive, finance and HR functions, offering a diverse workload of operational and administrative support. Legal qualifications are not required; strong administration experience is encouraged.

Key responsibilities

• Provide administrative and paralegal support, including file management, legal research, document preparation and records management.
• Coordinate legal expenditure, process invoices, manage work orders and assist with financial administration.
• Liaise with internal stakeholders, external legal providers and clients, handling correspondence, shared inboxes and phone enquiries.
• Support HR and onboarding, maintain branch documentation and manage workflow priorities and deadlines.
• Assist with process improvements and general administrative support to keep the Legal Branch running efficiently.

Required profile

• Previous experience in administration, executive support, legal administration or a similar support role.
• Strong organisational skills, able to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills with stakeholders at all levels.
• Must hold baseline security clearance.

Required skills

• Microsoft Office Suite
• Corporate systems for document and information management

What we offer

• Long-term contract until June 2027 with possible extension.
• Flexible work arrangements with negotiable work-from-home options.
• Competitive hourly rates.
• Weekly pay, ongoing pre-, during- and post-placement support, and a dedicated consultant per contract.

Applications close on 28/10/2026 and must be submitted through the agency's application portal; late applications may be considered for similar roles.