Office Manager / Team Assistant

About the role

A growing Australian investment manager is looking for a proactive, people-focused Office Manager/Team Assistant to join its Sydney team. The role combines hands-on office coordination with team engagement, training administration and People & Culture support, offering variety and the chance to develop broader skills in a financial services business.

Key responsibilities

• Maintain a professional, organised and welcoming office, including meeting rooms and shared spaces, and coordinate catering, refreshments and office supplies
• Welcome visitors and liaise with building management, cleaners, suppliers and external IT providers
• Coordinate quarterly Town Halls, team meetings, social events, birthdays, volunteering initiatives and the annual end-of-year function, plus the weekly team bulletin
• Support onboarding and offboarding, and organise conferences, workshops, travel and accommodation
• Assist with employment documentation, contracts and employee records, and support People & Culture initiatives and internal communications
• Coordinate training sessions, compliance training and training materials, and help develop intranet content
• Support the HR information system, onboarding workflows and project work, including user set-up, Outlook requests and system updates

Required profile

• Experience in office coordination, business support, administration, executive support, events or People & Culture coordination
• Strong organisational skills, attention to detail and a proactive, hands-on approach
• Excellent communication skills and confidence engaging with employees, senior stakeholders, visitors and suppliers
• Genuine interest in employee engagement and workplace culture

Required skills

• Strong Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint); exposure to SharePoint is an advantage
• Confidence using technology and interest in improving processes and training resources

What we offer

• A varied role with exposure to office operations, employee engagement and People & Culture
• One work-from-home day per week
• Generous leave including birthday leave, loyalty leave and extra Christmas/New Year leave
• Study support and ongoing professional development
• A collaborative, inclusive and close-knit team