Office Manager - Melbourne

About the role

AllianceCorp, a family-run property investment consultancy, is looking for an experienced Office Manager to take ownership of its Melbourne office and provide support across accounts and finance administration. The role is varied and hands-on, covering office organisation, compliance renewals and financial administration, with executive support to the CFO and project coordination.

Key responsibilities

• Run the day-to-day office: supplies, kitchen facilities, cleaning, meeting rooms, catering and general office needs
• Keep REA licensing, client licensing, business and vehicle registrations and insurance policies up to date
• Manage the accounts inbox, enter financial data, prepare and send client invoices and process accounts payable
• Complete bank and accounts payable reconciliations, maintain Xero contacts and supplier records, and support reporting
• Follow up on outstanding customer payments, manage debt collection, process credit applications and maintain supplier and creditor relationships
• Support the CFO with executive administration and expense budget oversight, and coordinate projects for the Group Projects & Operations Manager

Required profile

• 5+ years in an office management, accounts administration or similar support role
• Organised, proactive and able to take ownership across a varied workload
• Strong organisational skills and attention to detail, especially with financial records and deadlines
• Confident providing executive support and handling confidential financial information
• Hands-on, independent and able to work with competing priorities
• Experience in construction or property is advantageous but not essential

Required skills

• Working knowledge of Xero or equivalent accounting software
• Bank reconciliations, accounts payable and creditor management

What we offer

• Structured onboarding, ongoing coaching and skill development
• Regular team events and activities
• Full end-to-end property services at no cost
• Business-funded parental leave