Office Manager

About the role

The Office Manager provides high‑level confidential executive support to the Australian Executive Committee and leads day‑to‑day operations of Heidelberg Materials' Melbourne corporate office. This role blends executive administration, facilities management, and commercial coordination to ensure an efficient workplace and excellent employee and visitor experience.

Key responsibilities

• Provide confidential administrative support to the Regional General Manager – Southern Region, managing complex calendars, travel and meeting logistics.
• Lead office operations, overseeing suppliers, contractors, maintenance, fit‑outs and organising company events and employee engagement activities.
• Manage office budgets, vendor contracts, credit‑card reconciliations and lease compliance, identifying cost‑saving opportunities.
• Support recruitment processes, including advertising, interview coordination and onboarding.

Required profile

• Proven experience supporting senior executives in a fast‑paced corporate environment.
• Strong commercial acumen with experience managing budgets, contracts or procurement.
• Excellent organisational, analytical and problem‑solving abilities.
• Ability to maintain discretion and confidentiality.

Required skills

• Advanced Microsoft Office skills – PowerPoint, Excel, Outlook and Teams.

What we offer

• Salary packaging benefits and potential savings on eligible expenses.
• Learning and development opportunities.
• Paid parental and grandparent leave.
• Employee discounts on concrete, quarry products, vehicle leasing, health & wellbeing programs, car hire and JB Hi‑Fi electronics.