Office Manager – Executive Support & Governance

About the role

ACCIONA, a global leader in regenerative infrastructure, is seeking an Office Manager for its Melbourne office. The role supports senior leadership, coordinates governance activities and helps maintain a high‑performing workplace.

Key responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and preparation of reports and presentations.
• Manage day‑to‑day office operations, facilities, onboarding activities and administrative systems to support business effectiveness.
• Coordinate governance activities such as board and committee administration, meeting documentation and records management.
• Serve as a key point of contact for internal and external stakeholders, supporting meetings, workshops and engagement activities.
• Support financial and commercial administration, including invoice processing, procurement coordination and vendor management.

Required profile

• Demonstrated experience as an Office Manager, Executive Assistant or similar role supporting senior leadership teams.
• Exceptional organisational and coordination skills with the ability to manage multiple priorities and deadlines.
• Strong stakeholder management and communication skills with a professional and confidential approach.
• Ability to work effectively in a dynamic, fast‑paced infrastructure, project or corporate environment.

Required skills

• Advanced Microsoft Office skills.

What we offer

• Top Employer certification in Australia for 2022‑2025.
• Opportunity to work on sustainable infrastructure projects that address global challenges.
• A collaborative and high‑performing workplace culture.