Office & Experience Coordinator

About the role

Airtree is looking for an Office & Experience Coordinator to be the heartbeat of its Sydney headquarters. You will shape the daily experience for founders, investors, and the internal team, ensuring the office runs smoothly and feels welcoming.

Key responsibilities

• Serve as the first point of contact for guests, managing meeting‑room setup and overall hospitality.
• Oversee office operations, including weekly food, snack, and grocery orders, team lunches, and facilities maintenance.
• Coordinate events and community activities, supporting the Platform & Investment team with guest experience and swag inventory.
• Own employee experience touch‑points such as onboarding, birthdays, anniversaries, and office improvement projects.
• Provide executive assistance to a senior leader, handling diary management, travel bookings, and multi‑person scheduling.

Required profile

• 2‑4 years of experience in hospitality, events, workplace experience, office management, or a similar customer‑facing environment.
• Previous experience in an EA, PA, or senior administrative support role.
• Strong organisational abilities with a detail‑oriented mindset.
• Comfortable managing suppliers, vendors, and service providers.
• Interest in fast‑paced startup environments is a plus.

Required skills

• Proficiency with Google Workspace
• Proficiency with Slack
• Proficiency with Notion