Office Assistant

About the role

BG&E, a civil and structural engineering consultancy, is looking for an energetic and detail‑oriented Office Assistant to join its Brisbane team. Working closely with the Office Manager, you will be the hub of daily office operations and provide essential support to executive administration, events, and facilities across Queensland.

Key responsibilities

• Manage day‑to‑day facilities tasks, coordinate contractors, and ensure office supplies, kitchen and amenities are fully stocked.
• Lead office setups, workstation assignments, access card issuance and conduct office inductions for new hires.
• Act as the primary point of contact for staff queries in Brisbane and support operations at Gold Coast and Sunshine Coast offices.
• Maintain a welcoming, organised and professional environment for visitors, clients and staff.
• Assist the Office Manager with diary management, executive coordination, meeting preparation and action tracking.
• Support planning and execution of major client, corporate and internal events, and help arrange executive travel itineraries.

Required profile

• 2+ years of experience in office administration, facilities coordination or team assistance, preferably within engineering, construction or professional services.
• Excellent interpersonal, written and verbal communication with a strong customer‑service mindset.
• Outstanding time‑management skills and ability to prioritize competing demands in a fast‑paced environment.
• Proactive, resourceful and comfortable handling escalations when needed.

Required skills

• Proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).

What we offer

• Flexible working arrangements to support work‑life balance.
• Health and wellbeing support via a confidential Employee Assistance Program.
• Competitive remuneration.
• On‑the‑job coaching and access to BG&E’s global network of experts for professional development.
• Collaborative environment focused on safety, wellbeing and diversity and inclusion.