Office & Administration Coordinator

About the role

We are seeking a proactive, highly organised and service‑oriented Office & Administration Coordinator to support day‑to‑day workplace operations for Geely and its associated brands. The role ensures a professional, efficient and welcoming environment across multiple office locations while providing executive support and contributing to workplace projects.

Key responsibilities

• Act as the first point of contact for visitors, customers and external stakeholders, managing reception, calls, visitor registration and meeting‑room coordination.
• Maintain a clean, organised and secure workplace, overseeing office access and security procedures.
• Coordinate day‑to‑day office administration across several sites, including supplies, facilities, equipment, mail, courier services and vendor relationships.
• Support office leasing, fit‑out, maintenance, relocation and workplace improvement projects.
• Assist with purchasing, invoice processing and office‑related budgeting as required.
• Provide administrative support to senior management such as calendar management, travel arrangements, meeting coordination and expense processing.
• Manage merchandise inventory and warehouse stock.

Required profile

• Proactive and highly organised with a strong service orientation.
• Excellent communication and interpersonal skills.
• Ability to work in a fast‑paced environment and take ownership of tasks.
• Strong problem‑solving attitude and attention to detail.

Required skills